IFA Administrator/ Wealth Planning Administrator – 2 days per week in the office

Farringdon, London

Salary £25,000 – £30,000

Are you an IFA Administrator who is now looking for their next move?

Are you looking to work on more complex cases for Ultra High Net Worth clients?

Would you like a more hybrid working situation with 1/2 days a week in the office?

Do you thrive in a close team pod system?

Would you prefer a more boutique set up, but that can offer corporate benefits such as DIS, Private Medical and Discretionary Bonuses

About the Practice

Our client is a boutique independent wealth planner, asset manager and employee benefits specialist. They are also award winning, including 2021 and 2022 best financial adviser to work for. They have been awarded Corporate Chartered status by the Chartered Insurance Institute – the industry gold standard for financial planners evidencing ethical practice, professional, competent and knowledgeable advice, and a commitment to providing service and support of the highest quality.

Purpose of role

To provide administrative support to the Private Client Directors and other members of a busy and successful client-facing team. This is a demanding role assisting the team in delivering an outstanding holistic financial planning service to new and existing HNW clients, who typically have high expectations and complex planning needs. The role will suit a confident and experienced Private Client Administrator, who enjoys working autonomously, has exceptional attention to detail and the ability to work to tight deadlines. Experience of using Intelligent Office will be advantageous.


The role comprises, but is not restricted to:

Client servicing, meeting preparation and general administration

  • Liaising with clients and providers for relevant paperwork and information.
  • Processing client risk questionnaires.
  • Recording client data on IO, ensuring information remains up to date and creating fact finds when required.
  • Preparation of meeting packs for client meetings and Annual Suitability Reviews.
  • Producing accurate client portfolio valuations and statements, predominantly using Excel.
  • On occasion, sitting in on client meetings and taking notes.
  • Using appropriate systems and processes to submit new business to providers.
  • Preparing application forms and other documents for client signing or approval, liaising with product providers to ensure all applications are received and completed.
  • Complete and assist with trades and portfolio rebalancing, as required.
  • Assist with cash management control on client accounts (bonds, SIPPs, etc).
  • Filing the teams post and client related documents to the virtual filing cabinet.
  • Printing, scanning, and posting hard copy correspondence where necessary.
  • Assisting with mass mail outs to clients on behalf of the team.
  • Fielding calls and email queries as appropriate, acting on all non-technical queries in a professional and timely manner, and distributing to relevant members of the support team if required.
  • Assisting with all other general administration actions as required.

Compliance with FCA and company procedures

  • Assist the team in complying with FCA and internal compliance procedures, ensuring all client files and information remain compliant and confidential.
  • Notify the adviser of any suspicion of a complaint and follow appropriate procedures within the complaints handling process.
  • Follow Anti-Money Laundering Procedures and comply with the requirements of GDPR.
  • Follow risk profiling procedures, record risk profile score in iO and save risk profile to the DMS.
  • Record and file all relevant correspondence.

Experience and Qualifications

The successful candidate will have:

  • 2+ years’ experience working in a relevant administrative role, ideally within a financial services / IFA setting.
  • Good working knowledge of iO and other systems / software used by the firm to perform the role.
  • A high degree of competency in Microsoft Office packages, with an excellent working knowledge of Excel.
  • Excellent written and verbal communication skills with a high level of attention to detail.
  • Sufficient understanding of the needs of Financial Services teams, FCA rules and compliances in order to effectively carry out the role.
  • Basic technical knowledge covering pensions and investments, ISAs, bonds, trusts and protection.

If this roles sounds as though it aligns with your desire to have a career that comes with fantastic ongoing career development prospects and a high level of compensation, please email your CV with a covering letter now.

Please note that due to the high level of response; only shortlisted candidates will be contacted. If you are not contacted within 7 days of your application, please assume you have not been successful. However, please keep applying as we work with some great local clients.