Part Time Receptionist/ Administrator

Title: Receptionist/Administrator

Location: Guildford

Salary: £10.77 per hour

Hours 2pm – 6pm Monday to Friday

Our client is now looking for a Part Time Receptionist to cover the afternoon hours from 2pm to 6pm each day.

Job Description

Reception

  • Answering the telephone and ensuring all messages
  • Greeting visitors, issuing badges and briefing them on relevant policies, e.g. what to do in the event of a fire alarm.
  • Supervising visitors signing in/out
  • Receiving deliveries as necessary.

Administration

  • General administrative duties, as required by staff.
  • Monitoring the franking and fax machines; dealing with post.
  • Assisting with Fire Drills.
  • Maintaining and updating a spreadsheet for staff parking; allocating parking spaces to visitors.
  • Acting as ‘Box Office’ for in-house events; producing and issuing tickets.
  • Issuing lunch passes to pupils each term; issuing temporary passes on a daily basis.
  • Responsible for ordering all stationery: weekly for support staff;

ICT Programmes/Software

  • Extensive use of Microsoft Office (including word, excel, publisher, PowerPoint and outlook), in-house database and various other systems

Candidate Specification

Essential

Qualifications and Experience

  • A minimum of English and Mathematics GCSE grade A-C (or equivalent)
  • First Aid at work qualification (or ability and willingness to obtain, training provided)

Skills

  • Excellent oral and written English skills
  • High level of administrative skills and experience
  • Good MS Office skills, including good keyboard skills, mail merge and use of databases
  • Excellent telephone manner
  • Excellent organisational skills with the ability and flexibility to deal effectively with changing priorities

If this roles sounds as though it aligns with your desire to have a career that comes with fantastic ongoing career development prospects and a high level of compensation, please email your CV with a covering letter now.

Please note that due to the high level of response; only shortlisted candidates will be contacted. If you are not contacted within 7 days of your application, please assume you have not been successful. However, please keep applying as we work with some great local clients.

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