Administration Assistant

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Job Title: Administration Assistant

Location: London, Near Finsbury

Salary: Up to £25,000 depending on experience

Job Description:

Our client located in London is looking for an Administration Assistant to provide high levels of client care and service to all visitors, whilst ensuring a smooth running of the reception.

KEY RESPONSIBILITIES:

  • Greet clients at the door and seat in the correct meeting room, offering refreshments.
  • Ensure all meeting room are immaculate before all meetings.
  • Greet clients /suppliers over the phone and re-direct as appropriate or take messages.
  • Maintain the reception area and meeting rooms to ensure they are tidy with appropriate literature on display.
  • Replenish water supplies throughout the course of the day and ensure clean glasses are always available and set out for each meeting.
  • Deal with all inbound post daily, in a timely manner to ensure that it is sorted, sifted, scanned and distributed to the relevant person.
  • Support the Partners with day to day administration duties.
  • Order and collect lunch were necessary.
  • Make sure people are receiving their post notifications.
  • Complete all photo-copy /faxing /filing/scanning as requested and ensure the prompt and secure disposal of paper copies.
  • Assist colleagues with other ad hoc duties and project work.

EXPERIENCE:

  • Excellent written and oral communication skills
  • Excellent organisational skills
  • Time management and diary management skills
  • Competent with all Microsoft Office programs
  • Attention to detail
  • Ability to work independently and as part of a team
  • Professional customer-focused attitude

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